EAHR POLICIES & PROCEDURES
EAHR CURRENTLY COLLABORATES WITH MORE THAN 50 LEGAL REPRESENTATIVES TO ARRANGE EVALUATIONS FOR APPLICANTS IN CRITICAL NEED OF THIS EVIDENTIARY SUPPORT.
The Evaluation Alliance for Human Rights (EAHR) works with legal representatives and legal aid organizations in Arizona, Texas, and Washington to coordinate pro-bono forensic medical and psychological evaluations for asylum-seekers and applicants to other humanitarian-based forms of immigration protection.
At this time, EAHR is only able to offer program services to applicants who meet the following criteria:
Seeking humanitarian-based immigration relief/benefit in the United States, such as Asylum, WOR, CAT, T-Visa, U-Visa, VAWA, or SIJS
Located in Arizona, Texas, or Washington (including applicants currently detained in these states)
Represented in their immigration case(s) by an attorney or accredited representative who has helped prepare a case declaration or similar narrative outlining key events related to their immigration claim
Limited financial means to afford a paid or low-bono evaluation from another source
POLICIES AND PROCEDURES
REFERRAL PROCESS AND ELIGIBILITY
At this time, the Evaluation Alliance for Human Rights (EAHR) is only able to provide evaluations for applicants seeking humanitarian-based forms of immigration protection who have legal representation; evaluation requests must be submitted by their immigration lawyer or accredited representative. EAHR is unable to accept evaluation requests submitted by the applicant, family member, case manager or community representative.
INFORMATION PROTECTION AND SECURITY
The Evaluation Alliance uses secure methods for sharing documents that contain applicants' health and legal information, including Outlook-encrypted emails and password-protected Box files. We ask that referring legal representatives use the IRC's Box platform to share referral documents and feedback on affidavit drafts.
Visit our Referral page for more information about uploading referral documents to our program's Box portal.
If you encounter difficulties using Box to share time-sensitive feedback or case information, please take similar measures to send applicant information securely. Virtru is one such free encryption software that is available for public use, and we ask that you use this or another secure encryption or file sharing system (e.g, Hushmail, Barracuda, Egress, MailHippo) when sending emails and documents that contain sensitive/identifiable health or legal information.
EVALUATION LOGISTICS AND EXPECTATIONS
It is the responsibility of the referring legal representative to coordinate independent interpretation for their client’s evaluation(s). The interpreter cannot be an advocate (e.g., caseworker, attorney, care provider), family member or close friend of the applicant. The interpreter must be at least 18 years old. Volunteer evaluators reserve the right to reschedule or end an evaluation appointment early if they find the interpretation to be unsatisfactory. If you do not have the resources to coordinate interpretation, please discuss alternative options with EAHR staff.
AFFIDAVIT DRAFT REVIEW AND FEEDBACK EXPECTATIONS
All evaluations are conducted by volunteer clinicians and health providers who donate their expertise and time. Given the significant impacts of the COVID-19 pandemic and subsequent public health restrictions on many aspects of our lives, it may take longer than normal for our volunteer evaluators to complete an affidavit. If there are any changes to your client’s case and deadlines, please contact our team immediately. We cannot guarantee that an evaluation will be completed within the requested time frame, and our volunteer evaluators reserve the right to decline or retract their evaluations and findings at any time.
COMMUNICATION WITH EVALUATORS
In an effort to protect the independence and objectivity of our volunteers, we ask that legal representatives refrain from directly contacting any EAHR volunteers without their express permission. This includes but is not limited to the following: requesting a paid or volunteer evaluation, providing case information, or providing feedback on an affidavit. We ask that you email all requests, questions, and feedback regarding affidavits or policies to EAHR Staff.